Three steps. Zero guesswork.
Every apostille in Canada is mail-in (or mail-mostly). That's not a limitation, it's why a well-run remote service beats standing in line.
Upload scans, free
Send us photos or scans of your documents and tell us the destination country. We confirm the correct authority, flag anything that would be refused (laminated, unsigned, short-form certificates…), and quote the exact total.
We prepare everything
Completed request forms, government payment, notarization or signature verification if needed, courier-ready envelopes and prepaid return labels. You mail your originals to us, or we collect them in person in Greater Montréal.
Track, scan, deliver
We track the file, email you at every checkpoint, send a PDF scan the day your apostille is back, and forward the originals anywhere in the world.
In Greater Montréal? We come to you.
Same-day pickup at your home or office, delivery to any address you choose — your place, your lawyer, or a relative if you have already moved abroad. Pickup and delivery are included, not billed extra.
Where is your document, and where does it actually go?
The authority is decided by where a document was issued or notarized, never by where you live. Each city page gives the official route in full, the form, address, fee and current processing time, so you can also judge whether you need us at all.
Montréal
Same-day pickup at your door across Greater Montréal, included, not billed extra.
Toronto
The only walk-in apostille counter in Canada, at 777 Bay Street. About 30 minutes with a complete file.
Vancouver
No counter anywhere in B.C. Every document goes by mail to Victoria, $20, two to four weeks.
Calgary
Courier to Edmonton, $25, seven to ten business days, and three paperwork rules that bounce files.
Edmonton
The Alberta office is here, and you still cannot walk in. The shortest turnaround in the province.
Ottawa
Global Affairs Canada is here, but an Ottawa birth certificate goes to Toronto and a Gatineau one to Montréal.
Québec City
The office is in Montréal, and so is the Chambre des notaires step that most files forget.
Current processing times
What all six authorities are reporting right now, with the date each figure was checked.
Who needs an apostille?
Any Canadian document that has to be legally recognized in another country.
Life abroad
Citizenship by descent, marriage abroad, foreign pensions, inheritance.
- Birth, marriage & death certificates
- RCMP criminal record checks
- Divorce documents
Work & study
Foreign work permits, teaching abroad, university admissions, licensing.
- Degrees, diplomas & transcripts
- Professional licences
- Reference & employment letters (notarized)
Business
Foreign subsidiaries, tenders, bank accounts, distribution agreements.
- Certificates of incorporation & good standing
- Powers of attorney
- Commercial contracts (notarized)
One country, six authorities
Where your document goes depends on where it was issued or notarized, not where you live. Documents from the five designated provinces cannot be processed by Global Affairs Canada, and vice-versa. This routing is the #1 source of rejected or delayed files, and the first thing we verify.
| Document origin | Government fee | Typical processing | Submission |
|---|---|---|---|
| Québec | $66.50 per document (indexed annually) | ≈ 10 business days + mail | Mail only, no in-person service |
| Ontario | $16 per notarized document · $32 per government-issued document | ≈ 15 business days by mail (in person: same/next day) | Mail or in person (Toronto) |
| British Columbia | $20 per document | ≈ 2–4 weeks | Mail or courier only |
| Alberta | $25 per document (e.g. 5 documents = $125) | ≈ 7–10 business days | Mail or courier only, no rush, walk-in or while-you-wait service |
| Saskatchewan | $50 per document | ≈ 3–5 business days, the fastest provincial queue | Mail only |
| Federal & other provinces | No government fee (free) | ≈ 25 business days + mail | Mail only, no in-person or expedited service |
Simple, transparent pricing
Most Canadian providers charge $150+ per order before government fees, and quote the rest "on request". We publish everything.
Full Service
+ $29 each additional · $299 cap per submission
- Free pre-check & routing
- All forms completed for you
- Government payment handled
- We receive & physically verify your originals
- Notarization / signature verification coordinated
- Submission, tracking & follow-up
- Same-day PDF scan on return
- Worldwide forwarding of originals
Business & Volume
Any number of documents to one authority
- No submission ever costs more than $299
- Exporters, law & accounting firms, schools, HR
- Single monthly invoice, dedicated FR/EN contact
- Embassy legalization for non-Hague countries
Beat-the-quote guarantee: find a lower all-in price from another Canadian service and we'll beat it, with government fees billed to the exact dollar and no hidden "bank fees." See pricing →
Would you rather not touch any of this?
Most of our clients are not short of money, they are short of weekday afternoons. Our full-service page sets out exactly what leaves your desk: the routing decision across six authorities, the notary, the sequencing so nothing expires, and the originals returned to you anywhere in the world.
Frequently asked questions
What exactly is an apostille?
Can I do this myself for free?
How long will it take?
My document is going to a country not in the Hague Convention. Now what?
Do you handle documents in French, English, or other languages?
Is Viapostille a government agency or a law firm?
Why people trust us with an irreplaceable original
Find out in 24 hours if your documents will pass
Upload scans, tell us the destination, get the correct routing, a refusal check and a fixed all-in quote. Free, no commitment.
Start the free pre-check